Setting up an Expo Booth as a Vendor

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Hi there, congrats on having a booth at the event on Hopin!

If this is your first time, welcome!

You're probably wondering how this works and what to do. You've come to the right place.

How do I set up my vendor booth in Hopin?

Organizers can invite you to customize your own booth (advanced plans only) or alternatively they can set up a booth on your behalf at their event. 

If you have been invited to set up your own booth, follow the steps below to get started. 

  • You will receive an email that looks like this: 

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  • Click on set up your booth to continue.
  • You will then be sent another email to confirm your registration for the event. Click on Access booth setup 

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  • You will then be redirected to your booth setup page where you can fill in the booth details according to this guide
  • Click save when done. 

Note: Vendors cannot create/edit tags when setting up their booth, if required the event organizer can do that for you on request and if they wish so.

If you already set up your booth and you want to edit it or make some changes, 

  • Log into your Hopin account. 
  • Click on your profile picture in the top right and select your booth under the Vendor Dashboard section

Note: You need to be on the event registration page or on your account pages for this to work. If you're in the event venue the vendor dashboard will not show up. 

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If you didn't receive the vendor invite and the event organizer is to set up the booth for you, 

  • Check out the Expo Tutorial to understand how an organizer sets up a booth. 
  • Send the booth details to the organizer in order for them to customize your booth for you.
  • Make sure you are registered for the event in order to access your booth on the day of the event. 

Customization options for the Expo Booths

When you select the Expo Booth you would like to customize, you will be taken to a new screen where you can edit your booth.edit_booth_vendor.png

The video below explains how an organizer creates a booth. Use the video to understand the different aspects of creating a booth. 

Can a Vendor use different integrations than those the Organizer has installed?

Integrations such as Slido, Twitter Feed, Kahoot!, KUDO, etc can be added to your booths to create a more interactive experience for your visitors." 

When creating or editing your booth, you may notice a button that says, +Add an integration. This allows you to add those integrations to your Expo Booth. But to do so, first, you need to create an organization. Clicking on the button allows you to do that but you can also follow this guide to learn more on how to create an organization.

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Once you have created your own organization you will be able to install integrations that can be enabled when editing your booth.

Click the +Add an integration button to get directed to the page where you can install the integration of your choice. You can do this by going to your home page, clicking on your organization and navigating to the Integrations tab.

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How do I preview my booth? 

Vendors can now preview their booth! First, you will need to follow the steps above on how to access your booth via your home page. When in the Edit Booth page, you can make any changes you like and then click Save & preview:

edit_booth_vendor_2.png A pop-up will show you what your booth will look like to any attendees visiting on the day of the event:

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Note: you must be registered to the event to be able to preview your booth before it goes live. If you are not registered, you will be shown a prompt asking you to Register Now:

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In the Expo section of an event, a large booth will look like this once you have added a banner, the name, headline and about the Vendor:

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How do I enter my vendor booth once the event is live?

It's important to make sure you are "in" your vendor booth during the event on Hopin. This will allow you to answer questions in the Booth Chat and be on live camera to engage with visitors if you've chosen that format.

See this guide on how to access your booth on the day of the event. 

 

Feel free to reach out to us at support@hopin.com in case you have questions or need assistance.

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