How to add speakers to your event on Hopin

  • Updated

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Adding Speakers brings more structure and makes the event more informative to the attendees.

Here is what you need to do to add Speakers:

  • Click the People tab on the left sidebar of your event dashboard and then Speaker
  • Now you have two options to add speakers: Create a Speaker Profile or Add Attendee as Speaker
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Create a Speaker Profile

Clicking the Create a Speaker Profile button will open a modal for you to populate with the following fields.

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  • Profile Picture
  • First name (required)
  • Last name (required)
  • Email (required)
  • Headline
  • Website Link
  • Twitter
  • Linkedin

Once the speaker profile has been saved, that speaker will automatically be displayed in the speaker section of the event’s registration page.

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Organizers are also able to add these speaker profiles to any scheduled segment.

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Note: This does not register your speakers for your event. Your speakers will still need to register for your event, either through a ticket registration or a magic link invitation. If the speaker profile is created before the speaker has registered for the event their Hopin profile and speaker profile do not merge; the speaker profile is the one that will show up during the event, not the personal Hopin profile. 

Add Attendee as Speaker

If you'd like to add an already registered attendee as a speaker to your event, then this option is best.
Click the Add attendee as speaker button and enter their name into the Select Speaker field.
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Note: Your speakers must be registered for your event with a ticket in order to be selected as a Speaker. If they have registered for the event already, their name will come up automatically as you type. Only one speaker at a time can be added.

Add the speaker Headline with 100 characters max and click Save for the changes to take effect.

Adding a Speaker from the schedule

You can also create a speaker directly from the schedule when creating a new segment or editing an existing one. This can save you some time from going back and forth if you happen to forget some. 

Head to your schedule page by navigating through Event Dashboard > Venue > Schedule and open the segment you would like to add a speaker to or click Add to schedule.creating_speaker_in_sched.png Scroll down the page until you see the "Speaker" heading, where you can start typing in the name of your speaker. If you have not added the name to your speaker list already, it will give you the option to create the speaker profile. Click on Create "Speaker Name" to make a new profile.creating_speaker_in_sched_2.png

You will now see a page where you can input your speaker's details. Don't forget to hit Save once you've finished!  

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You can finish creating or editing your schedule segment and then click Save. 

Now, if you navigate to Event Dashboard > People > Speakers you will also see your new speaker there, too, where you can edit and remove them. creating_speaker_in_sched_4.png

That’s it! The speaker has been added and will now be displayed on the Reception page of your event,. Speaker information is visible to the attendees when there is no live video on the Stage.

Check our Backstage tutorial and Stage tutorial for more insights on how to make the most of the stage segment at your event.

 

Feel free to reach out to us at support@hopin.com in case you have questions or need assistance.

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