Max On-Screen and Viewer Limits

  • Updated

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Stage limits

The maximum number of speakers who can present from the Stage is:

  • 5 if using the Hopin backstage
  • 10 if using the StreamYard backstage

The maximum number of attendees who can watch the Stage is 100,000.

Hopin backstage limit

The maximum number of people who can join the backstage via the backstage link and watch or request to speak without being on camera is 500.

StreamYard backstage limit

The maximum concurrent number of people who can join the StreamYard backstage via link is up to 10, they can then be moved in and out of the backstage to allow for more. If you are trying to join the backstage and it is already full, you will see the following message:

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If you are already in the SY Backstage and someone is trying to get in, you will see this message:

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Sessions limits

The maximum number of speakers on a Session is 50 for Sessions (both recorded and non-recorded). Any additional screen share or third-party integration sharing counts towards the limit.

Note: There can only be 16 speakers on screen at any one time - any additional speakers will be grouped in an "overflow" tile, and will only be shown on the main screen if/when they begin speaking. Those shown individually may be different each viewer.

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Depending on the number of Session speakers on screen, the number of attendees who can watch is adaptive: 

Number of Speakers
(includes number of screenshares)
Maximum Viewers
1 5,000
2

3,000

3

3,000

4

3,000

5

1,500

10 1,500
12 1,500
15 1,500
20 1,500
25 1,500
50 500
Note: The maximum number of Sessions you can create and run at the same time is unlimited.

The above limits are not enforced until the max of 50 speakers or 5,000 viewers is reached. However, the quality will deteriorate as more speakers and viewers keep joining the session. 

If you are trying to join a Session that has reached the maximum number of viewers, you will see the following message:

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If you would like to share your audio and video in a Session but the maximum participants has already been reached, the Share audio and video button will be greyed out and it will say "Full" instead, in the top right hand corner.

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Note: If you have a large number of people requesting to share audio/video within your Sessions, it could cause a delay. 

Session Breakout Rooms

There are also a few minimum and maximum requirements to be able to successfully create breakout rooms in your Sessions:

  • Minimum of 4 people required (not including Organizer/Moderator)
  • Minimum of 2 rooms must be created
  • Maximum 15 people per room

Expo booth limits

The maximum number of speakers on the Expo booth set to Session type is 10.

Like the Sessions, the maximum number of attendees who can watch an Expo is adaptive.

Depending on the number of speakers on screen, the number of attendees who can watch is adaptive: 

Number of Speakers
(includes number of screenshares)
Maximum Viewers
1 5,000
2

3,000

3

3,000

4

3,000

5

1,500

10 1,500
Note: The maximum number of Expo booths you can create and run at the same time is unlimited.

The above limits are not enforced until the max of 10 speakers or 5,000 viewers is reached. However, the quality will deteriorate as more speakers and viewers keep joining the expo booth.

Example for when limits are reached

You start your session with 4 speakers presenting on screen and there are 2,000 attendees watching it. Everything is running smoothly since session limits haven't been reached: up to 3,000 attendees can watch a session with 4 speakers on screen.

Later on, another 12 speakers join the screen in the same session, so now you have 15 speakers on screen in total. This is beyond the session limit: only 1,500 attendees can watch a session with 15 speakers on screen. At this point existing attendees will start facing issues of degraded experience and no more attendees will be able to join the session.

Please keep this in mind when organizing your sessions or expos.

 

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