Max On-Screen and Viewer Limits

  • Updated

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Stage limits

The maximum number of speakers who can present from the Stage is:

  • 5 if using the Hopin backstage
  • 10 if using the StreamYard backstage

The maximum number of attendees who can watch the Stage is 100,000.

Hopin backstage limit

The maximum number of people who can join the backstage via the backstage link and watch or request to speak without being on camera is 500.

StreamYard backstage limit

The maximum concurrent number of people who can join the StreamYard backstage via link is up to 10, they can then be moved in and out of the backstage to allow for more. If you are trying to join the backstage and it is already full, you will see the following message:

SY_backstage_for_joiner_-_Kardelen_Sahin.png

If you are already in the SY Backstage and someone is trying to get in, you will see this message:

SY_backstage_-_edit.jpg

Sessions limits

The maximum number of speakers on a Session is 20 for Sessions (both recorded and non-recorded). Any additional screen share or third-party integration sharing counts towards the limit.

The maximum number of attendees who can watch a Session is adaptive.

Depending on the number of Session speakers on screen, the number of attendees who can watch is adaptive: 

Number of Speakers
(includes number of screenshares)
Maximum Viewers
1 5000
2 5000
3 4000
4 4000
5 3000
6 3000
7 2500
8 2000
9 2000
10 1800
15 1200
20 900

Note: The maximum number of Sessions you can create and run at the same time is unlimited.

The above limits are not enforced until the max of 20 speakers or 5000 viewers is reached. However, the quality will deteriorate as more speakers and viewers keep joining the session. 

If you are trying to join a Session that has reached the maximum number of viewers, you will see the following message:

Viewers_-_Kardelen_Sahin.png

If you would like share your audio and video in a Session but the maximum participants has already been reached, the Share audio and video button will be greyed out and it will say "Full" instead, in the top right hand corner.

Participants_-_Kardelen_Sahin.png

Expo booth limits

The maximum number of speakers on the Expo booth set to Session type is 10.

Like the Sessions, the maximum number of attendees who can watch an Expo is adaptive.

Depending on the number of speakers on screen, the number of attendees who can watch is adaptive: 

Number of Speakers
(includes number of screenshares)
Maximum Viewers
5000
5000
4000
4000
3000
3000
2500
2000
2000
10  1800

Note: The maximum number of Expo booths you can create and run at the same time is unlimited.

The above limits are not enforced until the max of 10 speakers or 5000 viewers is reached. However, the quality will deteriorate as more speakers and viewers keep joining the expo booth.

Example for when limits are reached

You start your session with 3 speakers presenting on screen and there are 2000 attendees watching it. Everything is running smoothly since session limits haven't been reached: up to 4000 attendees can watch a session with 3 speakers on screen.

Later on, another 12 speakers join the screen in the same session, so now you have 15 speakers on screen in total. This is beyond the session limit: only 1200 attendees can watch a session with 15 speakers on screen. At this point existing attendees will start facing issues of degraded experience and no more attendees will be able to join the session.

Please keep this in mind when organizing your sessions or expos.

Feel free to reach out to us at support@hopin.com in case you have questions or need assistance.

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