Attendee permissions for Sessions

  • Updated

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Attendee permissions refers to who can watch or share their audio/video within a session. Setting permissions or your Sessions does not need to be overly complicated, and here is how to do it. 

How to set your Session permissions

When creating/editing the sessions through the Event Dashboard > Venue > Sessions page. Find the 'who can watch' and 'who can participate' section and select your preference for both.

If you select "Private (invitation only)" or "Invite only", additional fields will appear where you can list the attendees that are allowed to join and/or participate.

Don't forget to hit Save at the bottom of the page.

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Note: For instances where you have to select an attendee or a moderator, ensure the person(s) is/are registered for the event before attempting to select them.

Choosing the right permissions for you

Here’s a great list for you to know what combination works best for the sessions in your event:

Who can watch

Who can participate (with Audio & Video)

What this means
Anyone Anyone

All attendees can find and watch the session during the event and they can all participate with Video/Audio any time during the session

Anyone Invite-only

All attendees can find and watch the session during the event BUT only selected attendees will be able to participate with Video/Audio.

Attendees who are not invited will be able to watch the session, but won't see the share audio and video button

Anyone Moderated All attendees can find and watch the session during the event BUT only Organizers and specified Moderators will control which attendees will have permission to participate with Video/Audio
   

 

Private (invitation only) Anyone

Private sessions show up in the event to only organizers and invited attendees.

Uninvited attendees will not be able to find the sessions.

All invited attendees can participate with Video/Audio any time during the session

Private (invitation only) Invite-only

Private sessions show up in the event to only organizers and invited attendees.

Uninvited attendees will not be able to find the sessions.

Only selected attendees within the group of the invited ones will be able to participate with Video/Audio. Attendees who are not selected will be able to watch the session, but won't see the share audio and video button

Private (invitation only) Moderated

Private sessions show up in the event to only organizers and invited attendees.

Uninvited attendees will not be able to find the sessions.

Only Organizers and specified Moderators will control which invited attendees will have permission to participate with Video/Audio

   

 

Specific ticket types Anyone

Only attendees with the specified tickets can find and watch the session during the event. Any scheduled segments linked to these Sessions will only appear to those with the specified tickets. 

All the attendees with the specified tickets can participate with Video/Audio any time during the session

Specific ticket types Invite-only

Only attendees with the specified tickets can find and watch the session during the event. Any scheduled segments linked to these Sessions will only appear to those with the specified tickets. 

Only selected attendees within that group will be able to participate with Video/Audio. Attendees who are not selected will be able to watch the session, but won't see the share audio and video button

Specific ticket types Moderated

Only attendees with the specified tickets can find and watch the session during the event. Any scheduled segments linked to these Sessions will only appear to those with the specified tickets. 

Only Organizers and specified Moderators will control which invited attendees will have permission to participate with Video/Audio

   

 

Unlisted Anyone

Only attendees who have the session URL sent to them by the Organizer can find and watch the session during the event.

All the attendees with the session URL can participate with Video/Audio any time during the session

Unlisted Invite-only

Only attendees who have the Session URL sent to them by the Organizer can find and watch the session during the event.

Only selected attendees within that group will be able to participate with Video/Audio. Attendees who are not selected will be able to watch the session, but won't see the share audio and video button

Unlisted Moderated

Only attendees who have the Session URL sent to them by the Organizer can find and watch the session during the event.

Only Organizers and specified Moderators will control which invited attendees will have permission to participate with Video/Audio

Tip: If you would like to be able to remove Attendee's video/audio feed from the Session, you must have it set to Moderated. 

Feel free to reach out to us at support@hopin.com in case you have questions or need assistance.

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