How to invite Exhibitors to set up and manage an Expo Booth

  • Updated


Invited Exhibitors are available on Advanced plans only.

These are users assigned by the Organization admin per Expo Booth, per event, that have access to their Booth settings and can set themselves or a team member as Moderators if the Expo Booth is set to the Session content provider.

All invited Exhibitors and their Moderators need to register for the event in order to access it, as they do not automatically become Attendees once they accept the invitation.

They don't become Moderators by default; they need to set themselves to be Moderators while creating the Booth (or add a team member). They also have access to create polls in their Booths and hide and unhide the polls.

To start inviting Exhibitors to build, edit, and manage their Booths, go to the "Expo" tab and click the Invite Exhibitors button.

Note: You must have created at least one Booth to be able to see this button. If you cannot see this option, create a Booth and then return to this page.


Once you click Invite Exhibitors, you can start by inputting their email addresses. You will then have the option to invite your Exhibitors to build a brand new Booth or manage/edit an existing Booth that you have already set up.


Tip: Only organizers will have the option to determine the Booth's size and priority number. Invited Exhibitors will not have the option to change the size and priority number of their Expo Booths.

Once you have sent an email to invite your Exhibitor, a list will start populating at the bottom of the page with all the Exhibitors you have invited. You will have the option to re-send the invitations as needed.


Note: Each Exhibitor has to be assigned to a specific Booth, therefore, if you delete a Booth, then any invitations that were assigned to that Booth will also be deleted. In this instance, you will have to re-invite any associated Exhibitors to new Booths if you would like to them to have access to your event.
Tip: Once they have registered and accepted the invitation, they will be able to begin setting up their booth.



Was this article helpful?