How to access a Scheduled Session before the start time

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If you have scheduled sessions for your event, you may know that the sessions will not be accessible by your speakers, moderators, and attendees until 5 minutes before the start time, unless specified otherwise. 

The image below shows what attendees see when they try to access a scheduled session before the start time: 


How to display Sessions before and after the scheduled time

By default, scheduled sessions do not show up on the Sessions tab of the event until 5 minutes before the scheduled time, and are removed 5 minutes after the end time. However, this can be adjusted if you navigate to your Event Dashboard >Setup > Basics and then click on Advanced Settings.


Now, what if you'd like your speakers and moderators to get into the session to rehearse before the start time? 

The best thing to do here is to get the direct link of the scheduled session and send that over to your speakers and moderators. You can get the link in one of the following ways.

1. Sessions tab

Go to the Event Dashboard > Venue > Sessions. On the sessions tab, you'll find the session list. Click on the Go to session - this will open a new session tab within the event. You can then copy the URL from the browser box and share it with your speakers and moderators as needed. 


2. Schedule tab

Go to the Event Dashboard > Venue > Schedule. Find the needed scheduled segment in the schedule. Open the actions menu and click "Share session link."


In the popup window, you'll be able to copy a direct link to each session linked to the segment. You'll also see a list of speakers assigned to the segment and their registration status. If a speaker is not registered for the event as an attendee, you will see a warning. 


3. Event Venue / Event Preview

As an event organizer, you can also see the scheduled sessions in the online event venue before they start (you can also preview the event before the start time). They will be marked with the Test run tag. This way, you can access the session directly from the event venue and copy the URL from the browser. 

Note: When sharing the session link with moderators before the event starts, you need to enable Early Access in your Event Dashboard > Venue > Venue Controls. Otherwise, they won't be able to access the session. 

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