Setting up Airtable on the Hopin platform

What are the capabilities of the Hopin<>Airtable integration?

• Export registrations from Hopin → Airtable
• Export attendee status (would update the registrations with “Attended” status).

Which plans are the Hopin<>Airtable integration currently available on?

The Airtable Integration is available to all Hopin plans.

Setting up Airtable

To get started, you will need to install the Airtable app to your Hopin Organization. You can access the app store by going to your Organization Dashboard and heading to the Apps tab. Then click on Discover More on App Store. 

You can follow this link to go directly to the page. Click Install app to add the Airtable app to your Organization.

1. Install app 
2. Click new authentication and provide API key; click next
   NOTE: can find instructions to find API key here
3. Provide your Airtable Base ID in this screen and click next
   NOTE: a full breakdown of Airtable urls – including how to find Base ID, Table ID, etc can be found here
4. Provide your Airtable Table ID and click next
5. If you wish to export Hopin registrations to Airtable, type in the field name from Airtable and click on Set to "your field name" as shown below. Once configured, click next
   NOTE: these fields need to match exactly the headers in Airtable. Type in the field name for all the needed information, these will be populated on the provided table when someone registers for an event in Hopin. 
6. if you wish to export participant attendee status, type in the field name from Airtable and set it.
   NOTE: if this field is a multi-select picklist field, at least one option will need the value ‘Attended’
7. Click finish and you are done!

You can also see How to find your Airtable API key for more details.

Testing the Airtable Integration

We can now test the app's functionality. First, you can create a registration in Hopin to check that it's pushed to Airtable. To do that, you can navigate to the Events tab, select an event, and use the Preview link to access the registration page (this assumes at least one ticket has been created and the event has been published):

Register for the event in the registration page (if you have already registered with your account, you can unregister yourself in the Event Dashboard > People > Attendees page):

Once you register for an event if there is no registration in Airtable, it will create a new one or if it exists it will update that with the fields that was chosen above in the screen configuration.

If the same person attends the event the registration would be marked with status attended.

And that's how you integrate Airtable with Hopin!